Revised January 17, 2017
The YMCA of Greater Kalamazoo is a charitable organization offering membership and program opportunities to all in our community. We are dedicated to helping individuals and families build healthy spirits, minds and bodies. Our programs promote youth development, healthy living, and social responsibility. Through our core values of caring, honesty, respect and responsibility, we aim to foster a sense of community among our members that grows beyond our walls.
Policy of Nondiscrimination
It is the policy of the Y to make membership available to all persons regardless of race, color, religion, sex, age, marital status, sexual orientation, national origin, disability or financial circumstances without discrimination.
Facility Members:those entitled to use the Y facilities as outlined in the Y program and facility guide, subject to Y charges and policies.
- Youth - Individuals 12 and under.
- Teen - Individuals between ages 13 and 19.
- Young Adult - Individuals between ages 20 and 29.
- Adult - Single adult 30 and older.
- Single Parent - single adult with dependents (under the age of 24) and living in the same household.
- Family - Two adults with or without dependents (under the age of 24) living in the same household.
- Silver Sneakers® - a form of membership that is supported by the individual's health insurance company. The Y is reimbursed on a per visit basis with a limit of 10 visits per month.
- Contributing Member - those who further the goals of the Y by making charitable contributions. This membership carries no facility privileges or access to program activities.
Full Service Add-On
The full service options, available at the Maple branch only, can be added to any membership except Youth and Teen, for an additional fee. Members must be 18 or older to use full service facilities.
A joiner's fee will be charged to each new membership unit, unless there is a promotional special. Current maximum fee is $75.00. The fee is used to support continual improvements to facilities and equipment.
As part of the annual budget, the CEO has the responsibility for setting rates for membership dues. The volunteer Board of Directors shall approve the budget plan.
Membership dues are payable on the first of the month by automatic electronic payment. Dues that are not paid on the 1st are subject to a $10 return payment fee.
When a member renews membership within one month of the date due, they may be re-admitted as a continuing member and the membership will date back to the day when the dues were payable. However, if more than 30 days have elapsed a person may be subject to the joining fee.
Continuity of Membership: The Y only offers annual and perpetual memberships. Members shall be encouraged to regard membership in the Y as a continuing relationship to be terminated only by resignation of the member of the action of the governing body.
Financial Assistance:It is policy of the YMCA to serve all people regardless of financial situation. Financial assistance (MY-Rate) shall be provided to qualifying individuals subject to available resources.
Methods of Payment
Membership dues may be paid annually by check, cash, Master Card, or Visa or by Monthly Automatic Withdrawal from Checking, Savings, Master Card, or Visa.
Conditions of Membership
Membership Cards: A membership card is proof of membership and must be presented in order to use a Y facility. A member who does not have a membership card must present photo identification, such as a driver's license, to allow staff to verify their membership. For security purposes, a photo ID must be presented when requesting a replacement card.
Suspension or revocation of membership: Membership privileges may be suspended or revoked by the YMCA Operations Director for failure to live up to the standards and commitments of being a member. The length of suspension or a refund of membership dues shall be determined by the same authority.
Sexual Offender Policy:We consider it of great importance to provide a safe and threat-free environment. The Y reserves the right to deny access or membership to any person who has been charged with or convicted of any crime involving sexual abuse or who is required by law to register as a sex offender.
Non-members who register and participate in any of the various program classes the YMCA offers are considered participants. Participants must show their participant card for entrance to the facility and must provide picture ID upon request.
It is the responsibility of the member to inform the Y of a membership cancellation. Discontinuation forms must be submitted in writing by the 25th of the month prior to the next bank draft in order to take effect by the 1st of the following month; and, if discontinuation is submitted after the 25th, another bank draft will be necessary.
Classes and programs have a minimum number of participants in order to be held. If registration falls short of this minimum, the class will be cancelled. A credit will be applied to your account for the cancelled program. Prorating will not be granted for any participant who joins a program session after the starting date or who leaves the program session before the end date.
If a Y program class is cancelled due to inclement weather or causes beyond our control, every effort will be made to create a make-up class. Refunds for partial classes will not be given.
With the presentation of a doctor's note, a membership can be placed on medical discontinuation. When the Y receives a doctor's note stating that you can resume physical activity, the membership will be reactivated without the joining fee.
Snow Bird/Hold Policy
Members who spend a portion of the year away from the YMCA of Greater Kalamazoo may put their membership on hold for $15 a month. The Hold Policy has a minimum of two months with no current maximum.
Members may bring guests to our YMCA. The guest's first visit to our facility is free. Subsequent visits require purchasing a day pass. All guests must check in at the Members Services desk, present a valid photo ID and sign our guest waiver.
A guest must be 16 or older to enter our facility without an adult. This includes guests accompanying Y members.
Away/Reciprocal Privileges Program
As a member, you may participate at Y's across the country based on their visiting member policy. Each Y establishes their guest member policy. Most offer a number of usages without fees. Check with the Y you plan to visit for their policy. You can find a Y in the area you are visiting by clicking here to: Visit the National YMCA site for more information (fees may apply).
A visiting member may be a guest at the YMCA of Greater Kalamazoo up to ten free times per year. Additional visits will cost one-half of the daily guest fees. Guest must present a valid Y membership card and photo ID to receive benefits. Sherman Lake and Battle Creek YMCA members have unlimited visits with valid membership card.
The Y cares about your health and safety. Please respect yourself, other members and staff by following the following rules:
- Members and guests under the age of 8 are required to be under the direct supervision of an adult at all times. Youth ages 8-11 must have an adult in the building at all times. Certain areas of the YMCA are restricted by specific guidelines regarding age. For your child's safety, children cannot be left unattended when attending an adult program or in a restricted area. Tot Spot or youth programs are typically available. If youth do not have a parent present, they need to be in a program area with direct adult supervision, such as holiday camp, tennis class, etc.
- Youth fourteen and under must be accompanied by an adult after 8pm Mondays through Thursdays.
- At the Maple Branch, no bags are allowed in the weight room track area, or gym area - during open gym time only.
- Only water can be consumed (in a tight sealed container) in the exercise area. Other beverages can be consumed in the common areas.)
- Fitness Areas: For safety reasons, youth ages 12-14 must have an adult with them to use the fitness areas. Orientations are required for youth 12-14 prior to using strength training equipment. Some equipment is not appropriate for youth under a certain height.
- Cardio equipment is limited to 30 minutes if others are waiting. Strength training equipment is limted to one set if others are waiting. Please allow the other person to work-in -- don't monopolize a piece of equipment. Members are asked to be respectful of others by re-racking weight plates and wiping off all equipment after use.
Full Access locker rooms are barrier free spaces designed for all persons, and are especially useful for parents accompanying young children of the opposite sex. Children over the age of six are not allowed in gender specific locker rooms of the opposite sex.
The YMCA of Greater Kalamazoo is a tobacco free and vapor free facility.
Cell Phone Usage
The use of cell phones and other electronic devices is limited to designated areas within the YMCA buildings. These areas are labeled as lobby areas. Cell phone and other electronic devices are strictly prohibited in the locker rooms, pool area, gymnasium, free weight room, fitness center, Tot Spot, or any other area not deemed a lobby.
Early Closing Areas
When the YMCA closes at the end of the day, members are to be out of the building. Use of the locker rooms should be over at closing time. The pool closes no less than fifteen minutes prior to the building closing, to allow time for showers and changing.
Member/Participant Code of Conduct
The YMCA of Greater Kalamazoo as an organization is committed to the principles of caring, respect for others, personal responsibility, and honesty. All members, guests and staff are expected to reflect these values in their personal conduct toward other members, guests, and staff.
The YMCA strives to provide a safe and welcoming environment for all members, guests, and program participants. To promote safety and comfort for everyone, all individuals are asked to act appropriately at all times when in our facilities or participating in our programs.
We expect persons using the Y to act maturely, to behave responsibly, and to respect the rights and dignity of others. Our Member/Participant Code of Conduct Policy lists examples of prohibited actions. Such actions include, but are not limited to, the following:
- Using, possessing, buying, selling or delivering alcohol or illegal chimicals on Y property, in Y vehicles, or at Y sponsored programs.
- Using tobacco products on Y property.
- Carrying or concealing a weapon and/or any device or object that may be used as a weapon.
- Harassment or intimidation by words, gestures, body language, or any type of menacing behavior.
- Physical conduct with another person in an angry, aggresive, or threatening way.
- Verbally abusive behavior, including angry or vulgar language, swearing, name-calling, or shouting.
- Sexually explicit conversation or behavior; any sexual contact with another person on Y property, in Y vehicles, or at Y sponsored programs.
- Unsafe or inappropriately distracting, immodest, or sexually revealing attire. Shirts must be worn at all times. (i.e., bare chests and sports bras must be covered.)
- Theft or behavior that results in the destruction or loss of property or injury to a person.
- Loitering within or on the grounds of the Y.
- Engaging in conduct that unreasonably interferes with another member or staff person's enjoyment of the Y.
- Use of cell phones and other electronic devices in restrooms, showers and locker rooms at all Y facilities.
Grounds for Suspension or Termination
The Y does not tolerate inappropriate, threatening or harassing behavior. Any behavior that is determined to be unacceptable by the YMCA or is in conflict with the YMCA's mission and values will be grounds for the immediate suspension or termination of membership. No refund will be issued.
In order to carry out these policies, we ask that members, guests and program participants identify themselves to staff when asked. The branch executive will investigate all reported incidents. The Y reserves the right, among other things, to deny access, revoke membership, and/or remove any person from the facility on the spot who violates any of the above behaviors, or any other behavior that may be detrimental to others. This is at the sole discretion of Y management. The branch executive, in his/her descretion, will determine whether a violation of the Y Member/Participant Code of Conduct has occurred.
We ask you to follow the Y Code of Conduct and to exhibit the values of caring, honesty, respect, responsibility and inclusion while you're here.
Get Oriented - Not sure how to use the equipment or what you should be doing? Orientations are free and encouraged for all members.
Take Care - If there's a problem with any of the equipment (or the facility) please inform a staff member. Contact a staff member immediately in the event of an accident.
Be Safe - Wear appropriate clothing and footwear. Warm up before exercising, and cool down afterwards. Have a spotter help you with free weights. Make sure you've had enough to eat and drink before exercisting to prevent getting dizzy or light-headed. If you are experiencing dizziness, pain or unusual discomfort at any time, stop and ask for help.
Help Us Keep the Y Clean - Wipe off equipment after each use. Return all equipment when finished with it. Take personal items with you. Remove the plates from lifting bars when you're done.
Give Others a Turn - The equipment here is for everyone to use. Please respect the 30-minute time limit on cardio equipment if others are waiting, and follow any posted sign-up procedures.
Be Aware - Y facilities and amenities, including locker rooms, close at the times posted. The pools close 15 minutes prior to the rest of the facility to ensure ample time for members to transition. Please help us ensure the safety of our members and staff by respecting the facility's closing time.
Be Respectful - Members, guests, and participants may not record, or take photos with any type of device in any area of the facility.
When using the Y, please bring a lock to secure your belongings, including car keys, and wallets, at all times. Valueables are best left at home. The Y is not responsible for theft or damage to your property. For security and privacy purposes, use of cameras, cell phones and other electronic devices are prohibited in restrooms, showers and locker rooms. We offer security bags for your valuables at the Member Services/Check-In desks.
The Y staff is trained to deal with blood-borne pathogens and open wounds. All necessary equipment is available. We reserve the right to limit or restrict the use of our facilities if there is a risk of spreading or transferring communicable or infectious diseases.
For facilities that do not have Family Locker Rooms, children ages 6 and older must use their gender's locker room. Children 5 and younger are able to accompany a parent or caregiver into the locer room of the adult's gender.
Inclement Weather Policy
If inclement weather occurs, please check with the facility for any closing/cancellation information. You may go to our homepage on our website, use our mobile phone app, or check out our Facebook page. In the case of lightning, our pools will be closed according to the facility protocol.
Under the ADA, service animals must be harnessed, leashed, or tethered, unless these devices interfere with the service animal s work or the individual s disability prevents him or her from using these devices. Individuals who cannot use such devices must maintain control of the animal through voice, signal, or other effective controls. The YMCA of Greater Kalamazoo may exclude service animals only if 1) the dog is out of control and the handler cannot or does not regain control; or 2) the dog is not housebroken. If a service animal is excluded, the individual may be allowed to enter the Y without the service animal.